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CONTRACTUAL AGREEMENT - PLEASE TICK THE BOX TO CONFIRM

ENTIRE AGREEMENT: This agreement contains the entire understanding between the company Nicola Thompson Photography Ltd and the client. It super-cedes all prior and simultaneous agreements between the parties. The only way to add to or change this agreement is to do so in writing, signed by all the parties.

RESERVATION: Upon your signature, Nicola Thompson Photography Ltd will reserve the time and date agreed and will not make other reservations for that time and date. For this reason, the booking fee is non-refundable, even if the date is changed or the wedding cancelled by the client for any reason including acts of God, fire, strike, and extreme weather. The booking fee is to be paid at the time of signing the contract.

PRE-EVENT CONSULTATION: The parties agree to a pre-event consultation in person or by telephone before the event date in order to finalise the actual shooting times, locations and the clients request list (in writing) for specific photographs; that which must be agreed by the photographer. In most cases the client must agree to a period of between 35-45 minutes during daylight hours for group shots that cannot be obtained otherwise. Specific arrangements to be discussed with the photographer. If this time frame is not permitted for any reason by the client, the photographer shall not be held liable for failure to take desired photographs.

HOUSE RULES: The photographer is limited by the guidelines of the ceremony official or reception site management. The client agrees to accept the results of the guidelines’ imposition on the photographs.

WORKING HOURS: If a specific number of working hours have been agreed prior to the day and those hours are exceeded by more than 30 minutes (usually by request) the client will be invoiced at the rate of £100 per hour for extra photography coverage carried out.

DIGITAL NEGATIVES, PRINTS AND COPYRIGHT: The photographs, digital files or prints produced by Nicola Thompson Photography Ltd are protected by Copyright Law (all rights reserved). Copies of the digital images are supplied to the client and they may view, print and reproduce these images for personal use indefinitely. Advertising with or the selling of images is not permitted by the client or any suppliers to the client, without prior agreement by Nicola Thompson Photography Ltd.

MODEL RELEASE: The client hereby grants to Nicola Thompson Photography Ltd, the unrestricted right to use and publish photographs of the client and photographs in which the client and other guests may be included, in Nicola Thompson Photography Ltd’s own editorial, trade, and advertising. Nicola Thompson Photography Ltd will require the client’s permission to publish photographs in any other circumstance.

EXCLUSIVITY / GUEST PHOTOGRAPHY: It is understood that Nicola Thompson Photography will be the only professional wedding photographer present on the day.

COMPLETION SCHEDULE: Contact will be made with the client approx 5 weeks after the date of the wedding to preview the selected, edited photographs. The client will view 450+ images taken on the day (refer to package details). Nicola Thompson Photography Ltd will only provide the images selected for the final edit. The client will not receive the RAW files. The final delivery of any albums will take place approximately 4 weeks after the client agrees the album is ready to print. The client understands that this time span may fluctuate depending on any changes that have to be made to the album design. Album orders/designs must be finalised by the client within 6 months of the wedding date or an additional £100 will be charged to cover costs.

PAYMENTS: The client agrees that the non-refundable booking fee is required at the time of signing the contract and 100% of the remaining balance is due at least 28 days prior to the event.

The client agrees that if the remaining balance has not been paid by this date, Nicola Thompson Photography Ltd reserve the right to cancel their services, with no liability to Nicola Thompson Photography Ltd and loss of booking fee by the client.

CANCELATION: If the client cancels the booking any time upto 3 months prior to the event date, loss of booking fee will be incurred. If the client cancels within 3 months prior to the event date, 50% of the remaining balance will be owed and in the event of cancellation within 28 days of the event the full balance will be owed to Nicola Thompson Photography Ltd. If the wedding cannot take place due to Covid 19 restrictions or travel restrictions, Nicola Thompson Photography Ltd will a free of charge date change. The client in this case must choose a date that Nicola Thompson Photography is available to shoot, otherwise an associate photographer will be found or the usual cancelation policy will apply.

DESTINATION WEDDINGS: The photographer holds a full UK passport with EU work rights. The client assumes full responsibility for any other visa or permit requirements. If the UK Foreign Office deem it ‘unsafe to travel’ to the area in which the wedding will take place, Nicola Thompson Photography Ltd reserve the right to cancel their services and will refund all payments barring the booking fee, to the client. If the photographer is prevented from entering the country for reasons beyond their control, Nicola Thompson Photography Ltd will refund all payments barring the booking fee, to the client.

LIMIT OF LIABILITY: In the unlikely event of severe medical, natural or other emergency it could be necessary to retain a different photographer. Nicola Thompson Photography Ltd will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event. Nicola Thompson Photography Ltd takes the utmost care with respect to exposure, transportation and processing the photographs, however, in the unlikely event those photographs are stolen, lost or destroyed for reasons within or beyond the control of Nicola Thompson Photography Ltd, it will result in the return of all payments received for the event.

SEVERABILITY: If any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.

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Please tick to agree to the above terms and conditions

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